POSTER SESSION GUIDELINES

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TIMING AND SETUP

PLENARY POSTER SESSION

  • To be held in conjunction with the Welcome Reception in the Broadway Atrium
  • Posters on display Wednesday between 5:00-8:00 PM and throughout the meeting
  • Mount between 3:00 - 5:00 pm on Wednesday
  • Remove on Saturday between 10:45 and Noon 


POSTER SESSION I

  • Thursday May 30 from 12:30-2:30 PM
  • Mount on Thursday morning before 10:00 AM 
  • Remove on Thursday evening


POSTER SESSION II

  • Friday May 31 from 12:30-2:30 PM
  • Mount on Friday morning before 10:00 AM
  • Remove on Saturday between 10:45 and Noon


PLEASE NOTE THAT POSTERS LEFT ON BOARDS AFTER THE ALLOCATED TIME SLOT WILL BE DISCARDED


LOCATION, BOARD SIZES AND NUMBERING

  • UPDATE: Due to the large number of abstracts received, we have moved the poster sessions to the meeting rooms on the Broadway Level. Signs will direct presenters to the appropriate room to mount their poster  
  • Boards will be numbered,  all registered abstract authors received an email with their assigned day and board number
  • Stop in at the registration desk to confirm your board number - an alpha list of board numbers will be posted
  • Poster boards are 8 feet wide by 4 feet tall
  • Push pins will be available onsite  

NEW: FLASH POSTER SESSION PREVIEWS

This year we have allocated time immediately prior to the poster sessions for a series of "Flash Poster Sessions."  These preview sessions will allow abstract presenters to provide a 1 minute overview of their poster.  The goal is to generate interest in your poster by highlighting the "big picture" to the general audience from the podium.


Guidelines for Flash Poster Presentation:  

  • Participation is by email invitation and you must confirm participation by email 
  • You will be allowed one title slide and one content slide 
  • The content slide should have great visuals and summarize the work without technical details 
  • No animations allowed
  • There is a strict time limit of 1 minute per poster!
  • Presentations must be submitted to the organizers by May 28 at 5PM
  • Full details will be provided in the invitation emails sent to selected participants


ABSTRACT SUBMISSION IS NOW CLOSED

IF YOU HAVE SUBMITTED AN ABSTRACT YOU MUST REGISTER 

TO SECURE YOUR POSTER BOARD AND ASSIGNMENT

REGISTER NOW
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ABSTRACT submission is now closed

ABSTRACT DEADLINES

  • All attendees are invited to submit abstracts describing their Vitamin D related research. 
  • Abstracts received by  March 15 will be ranked by at least five members of the program committee. Rankings will be used to select abstracts for oral presentations and for designation as Plenary Posters which will be on view for the entire conference. 
  • Abstracts received by March 15 that are not chosen for oral or plenary presentations will be slotted into general poster sessions on Thursday or Friday (May 30-31)
  • Abstracts received between March 15 and April 29 will not be ranked and will be considered only for presentation in the general poster sessions as space permits. 
  • All abstracts received before April 29, 2019 will be included in the program book that will be distributed to all attendees. 
  • Abstract limit is approximately 400 words (full formatting details can be downloaded below).

FAQS - ABSTRACTS

Is there an abstract fee? 

No, we do not charge additonal fees for abstract submission.

What are the abstract categories? 

There are three general categories: Basic Research, Clinical & Translational Research, and Public Health & Epidemiology. Within each of these there are subcategories to choose from.

How many abstracts will be promoted to short talks or plenary posters? 

We anticipate that approximately 30 abstracts will be chosen for podium presentations. There will be 24 plenary posters.

ABSTRACTS MUST BE SUBMITTED AS WORD FILES

 DOWNLOAD FORMATTING DETAILS